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SA Metadata Creation Guide draft
  • Introduction
  • Roles & Responsibilities (draft)
  • Goals of SA Data Management
  • SA Science Metadata Catalog
  • Projects, Products, Contacts
  • Non Duplication Policy Guidance
  • Workflow
    • Metadata From Scratch
    • Metadata From ScienceBase
    • Metadata Editing / Re-Publishing
    • PTS Considerations
  • Settings
  • mdEditor Metadata File Management
    • Import
      • mdJSON
      • sbJSON
      • FGDC
    • Export
    • Copy Records
  • Metadata Requirements Checklist
  • Digital Object Identifier (DOI)
  • Project Entry Guidance
    • Main Tab: Project
    • Metadata Tab: Project
    • Keywords Tab: Project
    • Taxonomy Tab: Project
    • Extent Tab: Project
    • Documents Tab: Project
    • Funding Tab: Project
    • Associating Records: Project
  • Product Entry Guidance
    • Main Tab: Product
    • Metadata Tab: Product
      • data.gov Guidance
    • Keywords Tab: Product
    • Taxonomy Tab: Product
    • Extent Tab: Product
    • Lineage Tab: Product
    • Distribution Tab: Product
    • Constraints Tab: Product
    • Dictionaries Tab: Product
    • Documents Tab: Product
    • Associating Records: Product
  • Co-funded Project Requirements
    • Collaboration Protocol
    • Sub-Project Protocol
      • Sub-project of FWS Region or Program Project
      • Sub-project of CASC Project
    • Co-funded Protocol
      • FWS co-funded Projects
      • FWS/CASC Projects & Products
      • CASC Responsibilities
      • LCC Examples
  • Contact Entry Guidance
    • Summary Contact Requirements
    • Individual Contacts
    • Organization Contacts
  • Publish
    • Requirements for Publishing
    • Testing Publishing
    • How to Publish
    • Re-Publishing
  • Archiving Requirements
  • Trouble-shooting Tips
    • QA/QC Fixes
      • QA/QC Resources
  • Bulk Editing Resources
    • Injector Script: Funding
    • Injector Script: Distribution Links
  • Help
  • Glossary of Terms
  • Documentation Guide
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On this page
  • Basic Information
  • Metadata Status
  • Dates
  • Metadata Contacts
  • Metadata Identifier
  • Parent Metadata
  • Parent Metadata Required Fields:
  • Metadata Repositories
  • SA Science Catalog

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  1. Project Entry Guidance

Metadata Tab: Project

The Metadata tab describes your project's metadata, including a description that outlines the process of metadata creation, contributors to the creation of the metadata, and metadata repositories.

Quick Reference: Project Metadata Tab

Required?

Basic Information: Metadata Status, Dates

Required

Metadata Contacts

Required

Metadata Identifier

Required

Parent Metadata

Required

Metadata Repositories

Required

Basic Information

Metadata Status

Select the appropriate status of the creation of your metadata from the drop down menu. For example, if you have added all of your metadata, select "completed." If you still have metadata to add, select "onGoing."

Dates

Add at least one date is required. Recommended are "creation" (when you first created your metadata) and "lastUpdate" (when you updated metadata after initial publication).

Metadata Contacts

Metadata Contacts are required. Adding a metadata contact will give users a contact point should they have any questions about the metadata.

Role

Contact

Required?

author

See notes below

At least one is required

publisher

default is USFWS

Required

pointOfContact

SA Data Steward

Required

Metadata Contact Notes:

  • The author should be an individual and can be a generic data manager.

  • In most cases, the author will be the data manager, but could be anyone, including someone outside of FWS (e.g., imported FGDC metadata can list the original author).

  • Publisher can also include the FWS region and/or program.

  • The point of contact should be a regional or national data steward.

Metadata Identifier

The Metadata Identifier is automatically populated by mdEditor. The metadata identifier gives each of your projects and products a unique ID and differentiates them from other similar projects and products. Digital Object Identifiers are not needed for Projects.

  • If the record was imported from ScienceBase, the Metadata Identifier will be auto-populated with the ScienceBase ID (SBID).

  • If the record was created in mdEditor, it will generate a universally unique identifier (UUID).

Parent Metadata

Parent Metadata tells mdEditor where the project metadata should go when it is published. If using ScienceBase, this is the folder above the project by default.

If you imported the project metadata from ScienceBase originally, this section will be populated already.

Parent Metadata Required Fields:

Title (Required)

If this is not already populated, you can enter something like "Parent folder."

Identifier and namespace (Required)

Defines the location of the parent folder in ScienceBase.

Identifier

Namespace

ScienceBase identifier for the parent item

scienceBase

Metadata Repositories

Metadata Repositories indicate where the metadata will be sent upon publishing.

SA Science Catalog

The Metadata Repository and Collection Title must be exactly the same for each of your records with no variations in spelling, spaces, capitalization, etc. Specifying this information in Settings is the best way to ensure the repository information will be consistent across all of your records. It strongly recommended that you do not type these in by hand on individual metadata records.

You should only use the data.gov repository for data products such as datasets, GIS data, etc. Data.gov does not include reports, presentations, or other documents nor are projects sent to data.gov.

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Last updated 4 years ago

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Once a Metadata Identifier is created in the metadata, do not change it. mdEditor uses the Metadata Identifier to connect records and changing the Metadata Identifier can break those connections. If there are additional identifiers you want to include in your metadata record, include them in .

If you created the project metadata from scratch in mdEditor, this will be blank. If you provide a default parent ID in (Publishing Settings for ScienceBase), this will be generated for you when when you publish. This is most likely your SA regional project folder. You can enter the parent item SBID directly in your individual metadata record if you wish.

The ScienceBase identifier is the alphanumeric string in the item's URL immediately following "item/". For example, 59b97600e4b091459a54d9f3c is the SBID for the item at the URL:

For projects that should be listed in the SA Science Catalog: Select “ScienceCatalog” from the repository list. “SA Science Catalog” should automatically show up as the collection title. If the collection title does not appear, stop and enter the correct information in . Then select the repository for your project. Projects without the correct tag and collection title will not show up in the Science Catalog.

https://www.sciencebase.gov/catalog/item/59b97600e4b091459a54d9f3c
Settings
Example Metadata Contacts entry
mdEditor Metadata auto-generated identifier entry
Example ScienceBase Parent Metadata entry
Example SA Science Catalog Metadata entry
Settings
Main/Citation/Identifier