Roles & Responsibilities (draft)

Describes FWS Enterprise Roles and defines Responsibilities within SA

ARDs

Definition​: Assistant Regional Directors for Science Applications

• Responsible for supporting staff time and allocating resources to follow the SA Data Management Plan through their entire chain of command

• Ensure data management responsibilities are followed when SA funds go are allocated outside the program (e.g., to another FWS program)

• Ensure Performance Appraisal Plans reflect responsibilities for data stewardship

• Sign ​memo​ stating a project intended for funding is not duplicative research or other science activity (Science Project) and therefore does not need to go through any additional steps in the SA Non-Duplication Policy.

• Sign ​CASC Consultation Certification memo​ stating the CASC consultation took place and identified not duplication of funding between SA and a CASC. For grants and cooperative agreements, this can be certified by checking the appropriate check box on the Award Checklist - FWS Form 3-2460.

AD and Deputy AD

Definition​: Assistant Director and Deputy Assistant Director for Science Applications

• Provide program leadership and accountability to ensure all SA data management, Science Catalog, internal tracking, and non-duplication policies are followed across the program.

• Ensure data management responsibilities are followed when SA funds go outside the program (e.g., to another FWS program)

HQ Staff

Definition​: Science Applications HQ staff who are responsible for coordinating and leading SA data management efforts, including but not limited to: SA HQ Science Coordinators and the SA HQ Grants Manager.

• Ensure data management responsibilities are followed when SA funds go outside the program (e.g., to another FWS program)

• Create CASC consultation Google Form to be sent to CASC director(s)

SA Contracting Officer

Definition​: SA staff who serve as Contracting officials and Contracting Office Representatives and are the primary liaison with the contracting personnel who issue and administer contracts.

• Work with SA Project Officer to ensure that all data procurement contracts and agreements make appropriate reference to data management and, at a minimum, define the general data management requirements within every contract and agreement.

SA Grants Manager

Definition​: SA staff who are responsible for issuing financial assistance awards or who are the primary liaison(s) with WSFR staff who issue financial assistance awards.

• Work with SA Project Officer to ensure that all data procurement agreements make appropriate reference to data management and, at a minimum, define the general data management requirements within every agreement.

SA Project Officer

Definition​: SA personnel responsible for administering grants and cooperative agreements, reviewing and selecting proposals, reviewing and approving interim and final reports, and ensuring receipt of deliverables.

• Ensure SA data management, Science Catalog, internal tracking, and non-duplication policies and requirements are followed for the projects they manage. This can be done themselves, requiring the work from PIs (e.g. product metadata), or delegating the work to a data manager/steward

  • Include requirement for data management plan

  • Include requirements for project and product metadata

  • Ensure the project record is posted to ScienceBase within 30 days

  • Ensure the full metadata is updated

• Ensure scope of work contains requirements for metadata and data management plan deliverables.

• Ensure all Non-duplication documentation (memos, SB searches) are added to award file.

Non-SA Project Officer

Definition​: Non-SA staff (still FWS) who serve as the Project Officer on agreements using SA funds.

• Ensure scope of work contains requirements for metadata and data management plan deliverables.

• Ensure all Non-duplication documentation (memos, SB searches) are added to award file.

• Work with SA Data Steward/ARD to ensure that all SA data management, Science Catalog, internal tracking, and non-duplication policies and requirements are followed.

Non-SA Principal Investigator

Definition​: An externally-funded recipient of SA funds via grant, cooperative agreement, contract, or inter-agency agreement, who is responsible for leading the funded project and providing deliverables to SA.

• Transfer deliverables to SA Project Officer

• Write and transfer metadata to SA Project Officer

• Works with Data Steward to develop a Data Management Plan

SA Principal Investigator

Definition​: SA staff who is responsible for leading the internal project who also assumes the roleof Project Officer.

• Assumes role of SA Project Officer

• Ensures deliverables are loaded to ScienceBase

• Write/ ensures project and product metadata meets SA standards

• Works with Data Steward to develop a Data Management Plan

Data Steward

Definition​: Any SA staff or personnel working on behalf of SA (e.g., contractor) who performs a data management action - writing, reviewing, or publishing metadata; publishing deliverables; etc. Can be project officer, data manager, or other staff. Often a Data manager fills this role.

• Assist non-SA Project Officers with ensuring SA data management, Science Catalog, internal tracking, and non-duplication policies and requirements are followed.

Science Coordinators