# Roles & Responsibilities (draft) ### ARDs Definition​: Assistant Regional Directors for Science Applications * Responsible for supporting staff time and allocating resources to follow the SA Data Management Plan through their entire chain of command * Ensure data management responsibilities are followed when SA funds go are allocated outside the program (e.g., to another FWS program) * Ensure Performance Appraisal Plans reflect responsibilities for data stewardship * Sign ​memo​ stating a project intended for funding is not duplicative research or other science activity (Science Project) and therefore does not need to go through any additional steps in the [SA Non-Duplication Policy](/sametadatacreationguide/policy-guidance.md). * Sign ​CASC Consultation Certification memo​ stating the CASC consultation took place and identified not duplication of funding between SA and a CASC. For grants and cooperative agreements, this can be certified by checking the appropriate check box on the Award Checklist - FWS Form 3-2460. ### AD and Deputy AD Definition​: Assistant Director and Deputy Assistant Director for Science Applications * Provide program leadership and accountability to ensure all SA data management, Science Catalog, internal tracking, and non-duplication policies are followed across the program. * Ensure data management responsibilities are followed when SA funds go outside the program (e.g., to another FWS program) ### HQ Staff Definition​: Science Applications HQ staff who are responsible for coordinating and leading SA data management efforts, including but not limited to: SA HQ Science Coordinators and the SA HQ Grants Manager. * Ensure data management responsibilities are followed when SA funds go outside the program (e.g., to another FWS program) * Create CASC consultation Google Form to be sent to CASC director(s) ### SA Contracting Officer Definition​: SA staff who serve as Contracting officials and Contracting Office Representatives and are the primary liaison with the contracting personnel who issue and administer contracts. * Work with SA Project Officer to ensure that all data procurement contracts and agreements make appropriate reference to data management and, at a minimum, define the general data management requirements within every contract and agreement. ### SA Grants Manager Definition​: SA staff who are responsible for issuing financial assistance awards or who are the primary liaison(s) with WSFR staff who issue financial assistance awards. * Work with SA Project Officer to ensure that all data procurement agreements make appropriate reference to data management and, at a minimum, define the general data management requirements within every agreement. ### SA Project Officer Definition​: SA personnel responsible for administering grants and cooperative agreements, reviewing and selecting proposals, reviewing and approving interim and final reports, and ensuring receipt of deliverables. * Ensure SA data management, Science Catalog, internal tracking, and non-duplication policies and requirements are followed for the projects they manage. This can be done themselves, requiring the work from PIs (e.g. product metadata), or delegating the work to a data manager/steward * Include requirement for data management plan * Include requirements for project and product metadata * Ensure the project record is posted to ScienceBase within 30 days * Ensure the full metadata is updated * Ensure scope of work contains requirements for metadata and data management plan deliverables. * Ensure all Non-duplication documentation (memos, SB searches) are added to award file. ### Non-SA Project Officer Definition​: Non-SA staff (still FWS) who serve as the Project Officer on agreements using SA funds. * Ensure scope of work contains requirements for metadata and data management plan deliverables. * Ensure all Non-duplication documentation (memos, SB searches) are added to award file. * Work with SA Data Steward/ARD to ensure that all SA data management, Science Catalog, internal tracking, and non-duplication policies and requirements are followed. ### Non-SA Principal Investigator Definition​: An externally-funded recipient of SA funds via grant, cooperative agreement, contract, or inter-agency agreement, who is responsible for leading the funded project and providing deliverables to SA. * Transfer deliverables to SA Project Officer * Write and transfer metadata to SA Project Officer * Works with Data Steward to develop a Data Management Plan ### SA Principal Investigator Definition​: SA staff who is responsible for leading the internal project who also assumes the roleof Project Officer. * Assumes role of SA Project Officer * Ensures deliverables are loaded to ScienceBase * Write/ ensures project and product metadata meets SA standards * Works with Data Steward to develop a Data Management Plan * ### Data Steward Definition​: Any SA staff or personnel working on behalf of SA (e.g., contractor) who performs a data management action - writing, reviewing, or publishing metadata; publishing deliverables; etc. Can be project officer, data manager, or other staff. Often a Data manager fills this role. * Assist non-SA Project Officers with ensuring SA data management, Science Catalog, internal tracking, and non-duplication policies and requirements are followed. * ### Science Coordinators --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://tpatterson.gitbook.io/sametadatacreationguide/roles-and-responsibilities-draft.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.